Post by richmackenz on Aug 17, 2017 14:06:28 GMT 1
ELGIN & DISTRICT POOL LEAGUE
AGM
Wednesday 12th August 2015
Bonnie Earl
Minutes
1) Non-Attendance apologies received
Raymond Mackenzie (Treasurer)
Ian Maclennan (Committee Member)
Euan Lock (Rising Sun)
Brian Robson (The Vic)
Craig Stewart (New Club C)
2) Team Registration
18 confirmed teams for the 2017-2018 season with two more possible joining before the start of the season
Teams that have confirmed registration
Ionic A
Harbour Inn A (Burghead)
Grant Arms (Fochabers)
Springfield Bar
Station Burghead (ex Commercial)
Golden Pheasant (ex Stable A)
White Horse
New Club B
New Club C
Seaforth Club
Harbour Inn B (Burghead)
Bonnie Earl A
Bonnie Earl C (New Team)
Braemou (Ex Diceys)
The Vic
St Andrews
Rising Sun
Kirkie
To Be confirmed
Cottar Hoose
Moray Golf Club
This is comparable with last season as the league finished with 17 teams and if the two unconfirmed teams enter then that would show a 3 team increase overall.
Registration will remain open until Sunday 20th of August for extra teams to confirm.
3) Election of committee members
The current Committee to remain unchanged, this was put to the floor and no challenges came.
Chairman: Tony Donovan
Treasurer: Raymond Mackenzie
Secretary: Richard Mackenzie
Player Member: Andrew Cormie
Player Member: Ian Maclennan
Player Member: Neill Simpson
Player Member: Susan Collins
Player Member: Steve Marr
Due to the current workload, the secretary will arrange the committee into set roles and tasks at the next committee meeting to be held before the start of the season.
The secretary noted that the current committee was top heavy with 1st Division players so would welcome another representative from a Div. 2 team onto the committee
4) Message from the League Secretary on behalf of the Treasurer
The League secretary states that unfortunately there is still a vast number of entries from last seasons Singles and Doubles competition outstanding. The league cannot afford to write these off so they will have to be collected as soon as possible.
League Secretary has compiled a full list of fee’s still owed and will pass these out to the teams concerned to arrange payment.
Due to this matter the treasurer was unable to present an up to date set of accounts so these will be produced in due time once outstanding balance has been settled.
5) Constitution Review
(i) Blackball rules – the secretary stance on BB rules remains the same. We are now in the last year of our 3 year tie in from the last vote and as in past years the secretary feels that the choice in rules is too big a matter to be decided at an AGM 3 weeks before the season starts. With this in mind the secretary states that it would be appropriate to revisit this matter at Christmas time to gauge if there is any appetite among teams to look into the matter in more depth.
(ii) 5 player rule- The secretary stated that there were no obvious infractions in this rule or teams trying to use it to gain an advantage. Stuart Campbell (Grant Arms) asked if it would be an idea to change the rule so that the opposition captain chose the players selected to play twice rather than a blind draw. This was discussed but Andrew Cormie (Harbour Inn A) raised a point about captains having free choice to pick the team rather than rules being dictated to them. It was also pointed out that this might put off casual players only there to help a team out if they thought they would be targeted to play more frames than they were comfortable with. After further discussions, it was agreed that the rule would remain in place for the forthcoming season but would continue to be monitored closely by the committee.
(iii) 2 points for a win 1 for a draw – All present felt that this was the preferred set up so would remain for the forthcoming season.
6) Registration Fee’s
All present felt the £45 registration fee was fair and should remain in place unless there is a change to the leagues financial obligations.
7) Season 2017 – 2018
(i) Season Start
The secretary stated that the new league season would have to start on the 6th of September but there may be a requirement to play a cup play off on the 30th of August for a few teams. This process happened last year successfully.
(ii) Relegation and promotion
The secretary stated that due to a 1st division team pulling out and at least 2 new teams entering in the bottom division then there may be a requirement to promote at least 1 extra team from the 2nd division. This was deemed by the league Secretary as being the preferred method of reorganisation rather than voiding relegation as will bring a fresh balance to the league.
8) POTS
The league secretary stated that the POTS took up far too much resources to manage throughout the season and calculated that on average this can eat up 20 hours of work over the course of a season and was no longer viable.
A suggestion from the floor was for each captain to keep their own tally’s to be submitted to the league so that the top players from each team can be verified and POTS can still be awarded at end of season. This was accepted by all present as a viable solution.
To confirm that all captains should keep a note of their players league wins only (1st single on card only if player is playing 2 singles) and submit to league secretary at Christmas break and after last league game of the season.
9) Tour Update from Jamie Mcknockiter was well received but a suggestion was that the numbers attending tend to wain during the summer months. Jamie stated that the dates were set up SEPF rather than the tour but agreed to discuss the option of moving the dates to winter months with the SEPF.
10) Food provisions from Venue’s – League secretary stated that yet again he had received some moans about venue’s not providing food on pool nights. The secretary repeated his stance that this was not a rule in the constitution but is purely an etiquette matter. With this in mind the secretary took the chance to remind all those present that out of courtesy venue’s not providing food should inform the opposition team on arrival to give them a chance to make their own arrangements if so desired.
11) Proposals
(i) Neill Simpson (Ionic A) All players to ensure that opposition players acknowledge nomination of colours during the start of a frame. This is to stop any situation where some hear the player nominate and some don’t. The secretary would like to add to this that the rule works both ways and the player should be ready and look for the opposition player to nominate rather than walking away from the table or be in conversation with someone else - proposal passed unanimously
(ii) Ian Maclennan (Seaforth) Singles and Doubles entry fee’s to be paid by bank transfer only. This was brought about by the issue of collecting last seasons fee’s - proposal passed unanimously
(iii) Richard Mackenzie (League Secretary) – Proposal for Singles Match play Competition. This competition would be open to all players with a small entrance fee. Players would be drawn in ties and the top player in each tie would have the responsibility of arranging the venue. Matches in each round would have to be played within a certain time frame ie 1 month. Outside of standard pool nights. Winner from each tie would advance to the next round. Each match would be played over a longer format ie first to 10. – this proposal was well received and secretary promised to produce a full list of rules and start collecting names as soon as possible.
12) A.O.B
Jamie Mcknockitor (Station Burghead) asked for clarification as to the ruling on the use of the clock. The league secretary stated that all matches should be played to the clock but understands some situations it is not required. It was stated by Andrew Cormie (Harbour Inn A) that the clock must be used if one of the captains requests it even if the other captain does not agree.
Stuart Campbell (Grant Arms) raised point about league fixtures finishing earlier than normal and Grant Arms having no match for 6 weeks at Christmas and January. Secretary took the point onboard and will try and smooth out fixture arrangements during that period for next year.
13. Close of meeting
Richard Mackenzie
EDPL Secretary
17/08/17
AGM
Wednesday 12th August 2015
Bonnie Earl
Minutes
1) Non-Attendance apologies received
Raymond Mackenzie (Treasurer)
Ian Maclennan (Committee Member)
Euan Lock (Rising Sun)
Brian Robson (The Vic)
Craig Stewart (New Club C)
2) Team Registration
18 confirmed teams for the 2017-2018 season with two more possible joining before the start of the season
Teams that have confirmed registration
Ionic A
Harbour Inn A (Burghead)
Grant Arms (Fochabers)
Springfield Bar
Station Burghead (ex Commercial)
Golden Pheasant (ex Stable A)
White Horse
New Club B
New Club C
Seaforth Club
Harbour Inn B (Burghead)
Bonnie Earl A
Bonnie Earl C (New Team)
Braemou (Ex Diceys)
The Vic
St Andrews
Rising Sun
Kirkie
To Be confirmed
Cottar Hoose
Moray Golf Club
This is comparable with last season as the league finished with 17 teams and if the two unconfirmed teams enter then that would show a 3 team increase overall.
Registration will remain open until Sunday 20th of August for extra teams to confirm.
3) Election of committee members
The current Committee to remain unchanged, this was put to the floor and no challenges came.
Chairman: Tony Donovan
Treasurer: Raymond Mackenzie
Secretary: Richard Mackenzie
Player Member: Andrew Cormie
Player Member: Ian Maclennan
Player Member: Neill Simpson
Player Member: Susan Collins
Player Member: Steve Marr
Due to the current workload, the secretary will arrange the committee into set roles and tasks at the next committee meeting to be held before the start of the season.
The secretary noted that the current committee was top heavy with 1st Division players so would welcome another representative from a Div. 2 team onto the committee
4) Message from the League Secretary on behalf of the Treasurer
The League secretary states that unfortunately there is still a vast number of entries from last seasons Singles and Doubles competition outstanding. The league cannot afford to write these off so they will have to be collected as soon as possible.
League Secretary has compiled a full list of fee’s still owed and will pass these out to the teams concerned to arrange payment.
Due to this matter the treasurer was unable to present an up to date set of accounts so these will be produced in due time once outstanding balance has been settled.
5) Constitution Review
(i) Blackball rules – the secretary stance on BB rules remains the same. We are now in the last year of our 3 year tie in from the last vote and as in past years the secretary feels that the choice in rules is too big a matter to be decided at an AGM 3 weeks before the season starts. With this in mind the secretary states that it would be appropriate to revisit this matter at Christmas time to gauge if there is any appetite among teams to look into the matter in more depth.
(ii) 5 player rule- The secretary stated that there were no obvious infractions in this rule or teams trying to use it to gain an advantage. Stuart Campbell (Grant Arms) asked if it would be an idea to change the rule so that the opposition captain chose the players selected to play twice rather than a blind draw. This was discussed but Andrew Cormie (Harbour Inn A) raised a point about captains having free choice to pick the team rather than rules being dictated to them. It was also pointed out that this might put off casual players only there to help a team out if they thought they would be targeted to play more frames than they were comfortable with. After further discussions, it was agreed that the rule would remain in place for the forthcoming season but would continue to be monitored closely by the committee.
(iii) 2 points for a win 1 for a draw – All present felt that this was the preferred set up so would remain for the forthcoming season.
6) Registration Fee’s
All present felt the £45 registration fee was fair and should remain in place unless there is a change to the leagues financial obligations.
7) Season 2017 – 2018
(i) Season Start
The secretary stated that the new league season would have to start on the 6th of September but there may be a requirement to play a cup play off on the 30th of August for a few teams. This process happened last year successfully.
(ii) Relegation and promotion
The secretary stated that due to a 1st division team pulling out and at least 2 new teams entering in the bottom division then there may be a requirement to promote at least 1 extra team from the 2nd division. This was deemed by the league Secretary as being the preferred method of reorganisation rather than voiding relegation as will bring a fresh balance to the league.
8) POTS
The league secretary stated that the POTS took up far too much resources to manage throughout the season and calculated that on average this can eat up 20 hours of work over the course of a season and was no longer viable.
A suggestion from the floor was for each captain to keep their own tally’s to be submitted to the league so that the top players from each team can be verified and POTS can still be awarded at end of season. This was accepted by all present as a viable solution.
To confirm that all captains should keep a note of their players league wins only (1st single on card only if player is playing 2 singles) and submit to league secretary at Christmas break and after last league game of the season.
9) Tour Update from Jamie Mcknockiter was well received but a suggestion was that the numbers attending tend to wain during the summer months. Jamie stated that the dates were set up SEPF rather than the tour but agreed to discuss the option of moving the dates to winter months with the SEPF.
10) Food provisions from Venue’s – League secretary stated that yet again he had received some moans about venue’s not providing food on pool nights. The secretary repeated his stance that this was not a rule in the constitution but is purely an etiquette matter. With this in mind the secretary took the chance to remind all those present that out of courtesy venue’s not providing food should inform the opposition team on arrival to give them a chance to make their own arrangements if so desired.
11) Proposals
(i) Neill Simpson (Ionic A) All players to ensure that opposition players acknowledge nomination of colours during the start of a frame. This is to stop any situation where some hear the player nominate and some don’t. The secretary would like to add to this that the rule works both ways and the player should be ready and look for the opposition player to nominate rather than walking away from the table or be in conversation with someone else - proposal passed unanimously
(ii) Ian Maclennan (Seaforth) Singles and Doubles entry fee’s to be paid by bank transfer only. This was brought about by the issue of collecting last seasons fee’s - proposal passed unanimously
(iii) Richard Mackenzie (League Secretary) – Proposal for Singles Match play Competition. This competition would be open to all players with a small entrance fee. Players would be drawn in ties and the top player in each tie would have the responsibility of arranging the venue. Matches in each round would have to be played within a certain time frame ie 1 month. Outside of standard pool nights. Winner from each tie would advance to the next round. Each match would be played over a longer format ie first to 10. – this proposal was well received and secretary promised to produce a full list of rules and start collecting names as soon as possible.
12) A.O.B
Jamie Mcknockitor (Station Burghead) asked for clarification as to the ruling on the use of the clock. The league secretary stated that all matches should be played to the clock but understands some situations it is not required. It was stated by Andrew Cormie (Harbour Inn A) that the clock must be used if one of the captains requests it even if the other captain does not agree.
Stuart Campbell (Grant Arms) raised point about league fixtures finishing earlier than normal and Grant Arms having no match for 6 weeks at Christmas and January. Secretary took the point onboard and will try and smooth out fixture arrangements during that period for next year.
13. Close of meeting
Richard Mackenzie
EDPL Secretary
17/08/17