Post by richmackenz on Jul 23, 2016 16:13:45 GMT 1
ELGIN & DISTRICT POOL LEAGUE
AGM
Wednesday 10th August 2016
Bonnie Earl
Minutes
1. Registration for new season
1. Harbour Inn A
2. Harbour Inn B
3. Ionic A
4. Ionic B
5. Grant Arms A
6. Commercial
7. Springfield
8. Seaforth
9. Diceys
10. Rising Sun
11. New Club B
12. New Club C
13. The Vic
14. Stable
15. White Horse
16. Bonnie Earl A
17. St Andrews
17 Teams registered for the upcoming 2016-2017 season which is a drop of 4 teams from the start of last year although only 1 team did not register after completing the season. The secretary notes that this is a good turnout considering the current climate the league and pub trade operates in we should still be looking at ways to increase participation to ensure this does not fall further.
2. The following apologies for non-attendance where received by the secretary
Committee Apologies
Tony Donovan (Chairman) Tony was unable to attend due to a pre-booked family holiday
Raymond Mackenzie (Treasurer) Raymond was unable to attend due to work commitments All duties were completed before the AGM
Team Apologies
Craig Stewart (New Club)
Euan Locke (Rising Sun)
Nicky O’Driscoll (Commercial)
All teams made pre-arrangements for fee’s to be collected with the secretary
3. Election of committee members
Chairman: Tony Donovan
Treasurer: Raymond Mackenzie
Secretary: Richard Mackenzie
Player Member: Andrew Cormie
Player Member: Ian Maclennan
Player Member: Susan Collins
Player Member: Neill Simpson
Player Member: Steve Marr
Current committee was re-elected with no challenges. Shaun McKay has stepped down from his role as player member due to other commitments. At this point the secretary and all the committee would like to put on record our thanks to Shaun for all his work last year as both a team member and also as captain of a member team. Shaun was instrumental in the formation of the Captains Cup and his input to the league will be missed.
New Members elected are Susan Collins (Stable) Steve Marr (Stable) & Neill Simpson (Ionic A)
4. Constitution - Review of changes from last AGM
I. Singles & Doubles dates – Singles & Doubles held on Sunday’s instead of the usual Wednesdays
The secretary informed the meeting that entries to these competitions were down on previous years with many players stating that Sundays were one of the main reason for not entering.
The secretary said that scheduling issue last year was the main reason behind this move and was agreed at last year’s AGM. This would now revert back to Wednesdays but due to the issue’s in the doubles with 1 venue not finishing on the night it was suggested that the doubles should be best of 3 all the way through. All some discussion it was clear that the feeling in the room was against this as it was felt it diminished the completion. The secretary stated that due to the feeling in the room there was not a requirement to vote on the issue and that the doubles and singles would revert back to Wednesday evenings in its current format but that the minute rule should be enforced by all competing players and teams.
II. Match Rules – World Rules
The vote held last year over the rules resulted in a 11-8 vote in favour of World rules as nothing has changed in the last year the secretary felt there was no requirement for another vote on the matter this year. The secretary did state that there was no binding 3-year rule in place to prevent votes in the future as it is the right of each member team to submit proposals at any AGM or EGM
III. Postponement Rule – Awarding of 10-0 win without incurring further penalty
This was discussed quickly and the secretary stated his concern over the number of walk-overs (10-0) awarded at the end of the season. The committee will continue to monitor this over the coming season.
IV. Captains Cup – Feedback from inaugural Captains Cup
Feedback was all positive, the secretary stated that the money raised last year from the entry fee £80 has covered the purchase of a shield for this and as such there is no requirement to raise more funds with this in mind it was agreed to drop the entry fee with the forthcoming competition
There was a question from Susan Collins (Stable) about which members of a team were eligible and this was stated that only Captain or in the event of the captain being unavailable then the vice-captain would be allowed to take their place. This would not be open to any team member to be selected.
5. Treasurers report
The treasurers report was handed out and accepted unanimously with no questions from the floor.
6. Annual registration fees –
No change, £45 the consensus was that this was a fair amount for the competitions that are provided
7. Start date for season,
The Secretary stated that the target was a 24 of august start date. Due to the numbers involved then the league should finish on the 1st May 2017 (Mayday)
8. Promotion & relegation. If 1 x Div One team pulled out, in previous years there has been one less relegation rather than an additional promotion or play off
The secretary has stated due to the recent trend of abolishing relegation from the top division due to league reconstruction it was his stated aim to honour both relegation and promotion this year. This would involve a top league of 8 this year and a 2nd division of 9. All present agreed that this was fair.
9. POTS – Time taken for POTS to be produced every week
The secretary stated the time it took to produce a POTS table each week for both divisions and calculated that this task alone could consume 20 hours a season. It was agreed to carry on the POTS but look to share the workload around the committee members
10. Region 4 Tour – Update on current situation regarding lack of Tour, our obligations and possible solutions.
The current EDPL situation with the SEPF and our affiliation was discussed at great length. The committee agreed to review the discussions further and produce a plan of action to be distributed to all team captains for approval.
11. Disciplinary Procedures
Due to an incidence in a league match towards the end of the season the secretary has stated that the current rules are inadequate to deal fully with these kind of situations if they re-occur in future. The secretary stated that a new rule would be created and added to the constitution to cover this. This may take the form of a generic rule or a code of conduct for every player. This will be discussed with the committee then distributed to all team captains for feedback before being implemented and embedded in the constitution.
12. Proposals
Graham Scales (New Club - I would like to propose that it is no longer required to supply food on a pool night. It is becoming increasingly expensive for pub/clubs without kitchen facilities to provide food. Certainly at the new club it can cost more to serve food than is made behind the bar at times with less and less people drinking. I think that this may also encourage pubs to try and enter more teams as it is not costing them any more money.
Before this proposal was discussed the secretary stated that the constitution does not cover the provision of food in each venue and is purely an etiquette issue. This was discussed by the members present but with no publicans present it was hard to get a balanced account of the efforts taken and costs involved to provide food. The general consensus was that a football card is sold in each venue to cover the cost of providing food.
The committee advises that any venue that does not wish to provide food is free to do but their teams in turn should not expect food at away games and this will be entirely up to individual venue’s
Tony Donovon Bonnie Earl - Remove 7th Single and return to best of 9 with no draw.
Proposal denied after vote
Ian Maclennan Seaforth - Change back to old points method of 2 points for a win
Proposal accepted after vote, The points structure moving forward will be 2 points for a win and 1 for a draw
Susan Collins Stable – Teams lag at beginning of match then break is alternates between the teams after this.
Proposal denied after vote
Richard Mackenzie Harbour Inn B – Proposal for teams that are unable to field the full compliment of 6 players on the night to be allowed to play 1 player twice in doubles and 1 player twice in singles. The players would be chosen blindly by the opposition captain by picking numbers from singles filled out on card. This cannot be the same player that is already selected to play a 7th single
Proposal accepted after vote
There was some concern from the floor about teams abusing this rule to gain an unfair advantage. The secretary stated that this would be monitored and while it would be hard to prove one off incidents any trends would be easily identifiable and the committee could review this rule at any time
13. A.O.B
Jamie Earley (The Vic) asked about difficulty of teams tracking the cup draws after a few incidents in the last couple of seasons of teams not knowing they had matches. The secretary promised to look at improvements and with this in mind has now configured the League Republic page to include the cups as well as league fixtures
14. Close of meeting
AGM
Wednesday 10th August 2016
Bonnie Earl
Minutes
1. Registration for new season
1. Harbour Inn A
2. Harbour Inn B
3. Ionic A
4. Ionic B
5. Grant Arms A
6. Commercial
7. Springfield
8. Seaforth
9. Diceys
10. Rising Sun
11. New Club B
12. New Club C
13. The Vic
14. Stable
15. White Horse
16. Bonnie Earl A
17. St Andrews
17 Teams registered for the upcoming 2016-2017 season which is a drop of 4 teams from the start of last year although only 1 team did not register after completing the season. The secretary notes that this is a good turnout considering the current climate the league and pub trade operates in we should still be looking at ways to increase participation to ensure this does not fall further.
2. The following apologies for non-attendance where received by the secretary
Committee Apologies
Tony Donovan (Chairman) Tony was unable to attend due to a pre-booked family holiday
Raymond Mackenzie (Treasurer) Raymond was unable to attend due to work commitments All duties were completed before the AGM
Team Apologies
Craig Stewart (New Club)
Euan Locke (Rising Sun)
Nicky O’Driscoll (Commercial)
All teams made pre-arrangements for fee’s to be collected with the secretary
3. Election of committee members
Chairman: Tony Donovan
Treasurer: Raymond Mackenzie
Secretary: Richard Mackenzie
Player Member: Andrew Cormie
Player Member: Ian Maclennan
Player Member: Susan Collins
Player Member: Neill Simpson
Player Member: Steve Marr
Current committee was re-elected with no challenges. Shaun McKay has stepped down from his role as player member due to other commitments. At this point the secretary and all the committee would like to put on record our thanks to Shaun for all his work last year as both a team member and also as captain of a member team. Shaun was instrumental in the formation of the Captains Cup and his input to the league will be missed.
New Members elected are Susan Collins (Stable) Steve Marr (Stable) & Neill Simpson (Ionic A)
4. Constitution - Review of changes from last AGM
I. Singles & Doubles dates – Singles & Doubles held on Sunday’s instead of the usual Wednesdays
The secretary informed the meeting that entries to these competitions were down on previous years with many players stating that Sundays were one of the main reason for not entering.
The secretary said that scheduling issue last year was the main reason behind this move and was agreed at last year’s AGM. This would now revert back to Wednesdays but due to the issue’s in the doubles with 1 venue not finishing on the night it was suggested that the doubles should be best of 3 all the way through. All some discussion it was clear that the feeling in the room was against this as it was felt it diminished the completion. The secretary stated that due to the feeling in the room there was not a requirement to vote on the issue and that the doubles and singles would revert back to Wednesday evenings in its current format but that the minute rule should be enforced by all competing players and teams.
II. Match Rules – World Rules
The vote held last year over the rules resulted in a 11-8 vote in favour of World rules as nothing has changed in the last year the secretary felt there was no requirement for another vote on the matter this year. The secretary did state that there was no binding 3-year rule in place to prevent votes in the future as it is the right of each member team to submit proposals at any AGM or EGM
III. Postponement Rule – Awarding of 10-0 win without incurring further penalty
This was discussed quickly and the secretary stated his concern over the number of walk-overs (10-0) awarded at the end of the season. The committee will continue to monitor this over the coming season.
IV. Captains Cup – Feedback from inaugural Captains Cup
Feedback was all positive, the secretary stated that the money raised last year from the entry fee £80 has covered the purchase of a shield for this and as such there is no requirement to raise more funds with this in mind it was agreed to drop the entry fee with the forthcoming competition
There was a question from Susan Collins (Stable) about which members of a team were eligible and this was stated that only Captain or in the event of the captain being unavailable then the vice-captain would be allowed to take their place. This would not be open to any team member to be selected.
5. Treasurers report
The treasurers report was handed out and accepted unanimously with no questions from the floor.
6. Annual registration fees –
No change, £45 the consensus was that this was a fair amount for the competitions that are provided
7. Start date for season,
The Secretary stated that the target was a 24 of august start date. Due to the numbers involved then the league should finish on the 1st May 2017 (Mayday)
8. Promotion & relegation. If 1 x Div One team pulled out, in previous years there has been one less relegation rather than an additional promotion or play off
The secretary has stated due to the recent trend of abolishing relegation from the top division due to league reconstruction it was his stated aim to honour both relegation and promotion this year. This would involve a top league of 8 this year and a 2nd division of 9. All present agreed that this was fair.
9. POTS – Time taken for POTS to be produced every week
The secretary stated the time it took to produce a POTS table each week for both divisions and calculated that this task alone could consume 20 hours a season. It was agreed to carry on the POTS but look to share the workload around the committee members
10. Region 4 Tour – Update on current situation regarding lack of Tour, our obligations and possible solutions.
The current EDPL situation with the SEPF and our affiliation was discussed at great length. The committee agreed to review the discussions further and produce a plan of action to be distributed to all team captains for approval.
11. Disciplinary Procedures
Due to an incidence in a league match towards the end of the season the secretary has stated that the current rules are inadequate to deal fully with these kind of situations if they re-occur in future. The secretary stated that a new rule would be created and added to the constitution to cover this. This may take the form of a generic rule or a code of conduct for every player. This will be discussed with the committee then distributed to all team captains for feedback before being implemented and embedded in the constitution.
12. Proposals
Graham Scales (New Club - I would like to propose that it is no longer required to supply food on a pool night. It is becoming increasingly expensive for pub/clubs without kitchen facilities to provide food. Certainly at the new club it can cost more to serve food than is made behind the bar at times with less and less people drinking. I think that this may also encourage pubs to try and enter more teams as it is not costing them any more money.
Before this proposal was discussed the secretary stated that the constitution does not cover the provision of food in each venue and is purely an etiquette issue. This was discussed by the members present but with no publicans present it was hard to get a balanced account of the efforts taken and costs involved to provide food. The general consensus was that a football card is sold in each venue to cover the cost of providing food.
The committee advises that any venue that does not wish to provide food is free to do but their teams in turn should not expect food at away games and this will be entirely up to individual venue’s
Tony Donovon Bonnie Earl - Remove 7th Single and return to best of 9 with no draw.
Proposal denied after vote
Ian Maclennan Seaforth - Change back to old points method of 2 points for a win
Proposal accepted after vote, The points structure moving forward will be 2 points for a win and 1 for a draw
Susan Collins Stable – Teams lag at beginning of match then break is alternates between the teams after this.
Proposal denied after vote
Richard Mackenzie Harbour Inn B – Proposal for teams that are unable to field the full compliment of 6 players on the night to be allowed to play 1 player twice in doubles and 1 player twice in singles. The players would be chosen blindly by the opposition captain by picking numbers from singles filled out on card. This cannot be the same player that is already selected to play a 7th single
Proposal accepted after vote
There was some concern from the floor about teams abusing this rule to gain an unfair advantage. The secretary stated that this would be monitored and while it would be hard to prove one off incidents any trends would be easily identifiable and the committee could review this rule at any time
13. A.O.B
Jamie Earley (The Vic) asked about difficulty of teams tracking the cup draws after a few incidents in the last couple of seasons of teams not knowing they had matches. The secretary promised to look at improvements and with this in mind has now configured the League Republic page to include the cups as well as league fixtures
14. Close of meeting